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Choosing the Right Contractor for a Large Property Portfolio

Written By BlueTeam  |  November 21, 2022

If you are a property owner or manager with a large portfolio, finding the right commercial contractors is essential for the success of your business. A contractor fit to handle your portfolio can ensure your properties are well-maintained, profitable, and compliant with local laws and regulations. However, embarking on the journey to hire a capable contractor can be challenging. From understanding needs to evaluating different proposals, find out which steps to take when making such a crucial decision. 

machine with commercial building being made by commercial constructors

Understanding Your Needs

The first step in selecting the right contractor is to assess your current property portfolio and determine your needs. This step involves defining the scope of work required and identifying any specific requirements or preferences.

For instance, property owners in the hospitality sector will pay special attention to constructing a building exterior that showcases their top-quality brand and makes guests feel welcome. Owners with buildings and projects in areas with heavy rainfall fear water damage more than other hazards, requiring contractors who can build resistant structures and immediately deal with the aftermath of water intrusion.

Researching Contractors

Once you clearly understand your needs, the next step is to research potential contractors. Property owners look for professionals with extensive knowledge of handling large portfolios, but there are several other things to consider. When deciding on the right contractor for your business, you'll want to make sure they have the following qualities:

What to Look for In a Contractor for a Large Property Portfolio

License and Insurance

Property owners should find a commercial contractor who is adequately insured and licensed to work in the area where the construction will be held or where the buildings are currently located. A license and insurance guarantee all the necessary steps are taken to protect your business if something goes wrong during the project.


Aside from a license and insurance, commercial contractors should have plenty of experience in the industry. After all, no reputable property owner wants to hire someone who doesn't have the credentials and expertise to manage a project. A good contractor should have a proven track record and have worked on various projects. They should also be familiar with the ins and outs of commercial construction and know local regulations, codes, and laws.

Good Reputation

Building owners should research contractors' reputations before hiring them for their projects. One way of doing so is by asking about their performance to former clients or reading online reviews. An excellent commercial contractor should have a good reputation in the industry and with their clients.


Professionalism is critical when working with a good commercial contractor. Being punctual to all meetings, being organized, presenting thorough and helpful proposals, and following through with commitments are all great signs. They should also be willing to take a collaborative approach with owners to tackle construction and reconstruction projects.

A Wide Range of Services

A great commercial contractor should offer various services needed for a project, including installation, repairs, maintenance, and remodeling.


A commercial contractor should be able to provide references from past clients, as these references can go a long way toward helping business owners find an experienced, reliable contractor who will do an excellent job on construction projects.

Proper Communication

Good communication and responsiveness are essential for a successful project. Property owners dealing with contractors must make sure their needs and expectations have been understood so there are no misunderstandings down the road. The contractor should communicate promptly and provide timely updates regarding the project's progress.

An Open Mind

How well a contractor can work with their clients is just as important as how good of a job they can do on a project. Working with someone who is amicable and easy to talk to during a commercial project will make things less stressful for everyone involved.

A good contractor should have an open mind when discussing potential changes or modifications to a project. Clients should feel comfortable discussing changes with the contractor.

commercial building being made by commercial contractors

Conducting Interviews

After shortlisting potential contractors, the next step is to conduct interviews. Preparing questions to ask during the interview process can help business owners evaluate the contractor's experience, services, and approach. Their communication skills and responsiveness should also be considered to ensure they will communicate effectively during future project instances. Some useful topics to help make a good decision include:

  • Their approach to managing different types of properties, such as hospitals, office spaces, etc.
  • The type of materials they use for construction and restoration.
  • Their experience with reconstruction and roofing.

Evaluating Proposals 

After conducting interviews and shortlisting potential contractors, business owners must request proposals. These documents should state the contractor's services, the scope of work, and the expected timeline for completion. A good proposal should also include a breakdown of pricing, with any additional fees or charges that may apply, to evaluate whether the pricing is reasonable and competitive compared to other contractors.

Making a Decision

After evaluating proposals, building owners must make an informed decision based on all the information gathered. Weighing the pros and cons of each contractor is an essential step in making the right decision. Remember to check references and review the contractor's work history to get valuable insights into their ability to manage large property portfolios effectively. Pricing must also be in line with the budget for the project, and this factor should be one of the most critical variables before deciding.

Establishing Clear Expectations and Signing a Contract

After selecting a contractor, business owners should establish clear expectations to ensure both parties are aligned. This step involves communicating the scope of work, timelines, pricing, and payment terms through a contract. This document should include a description of services, payment terms, timelines, and any other terms or conditions that were agreed upon. It is important to review the contract carefully and seek legal advice if necessary to ensure it is fair and reasonable.

man from a commercial constructors company working on a building

Looking for Exceptional Commercial Contractors for Your Next Project?

BlueTeam checks out all the good qualities of an excellent commercial contractor and has become the number one choice of national and international clients. Businesses from all over the country have trusted our team to complete projects efficiently without breaking the bank. If you have an upcoming project and are looking for the best in the industry, call BlueTeam today for a quote. 

We are your trusted partner in times of need.